Strategies for the safety and security of building occupants

For the safety and security of building occupants, building management and staff, realty managers must conduct a risk/vulnerability assessment identifying the probability of occurrence of all potential emergencies and their impact on life safety, property and the continuity of business. The availability of internal and external resources, to address the impact of an emergency, must be identified and planned for. A disaster plan, to include policies and procedures, for an "incident response" must be written, issued and used as a training exercise tool.The plan should include evacuation plans, remote back-up operations and computer sites and the availability of emergency supplies, generators and life safety and communications equipment. In addressing the necessity for emergency preparedness and planning from a Disaster Planning and Business Continuity standpoint, you are urged to have back-up generators, emergency building lighting, back-up cellular phone service and even reserve oil tanks as applicable, so is it necessary for realty managers to specifically address life safety preparations. There are some basic minimum necessities that are recommended to assure that occupants of your property have the life safety tools available when emergency conditions occur. If there is a serious smoke condition and you need to evacuate building occupants, the availability of smoke hoods, or respiratory aided devices, can save lives. These easy to put on devices will provide the wearer more time to exit from the life-threatening smoke condition by filtering dangerous toxic gases. As commonplace as fire extinguishers are, it is highly recommended that fire extinguisher maintenance procedures be reviewed, maintenance logs be checked and training procedures on the use of portable fire extinguishers by building occupants be examined to assure they at least exist and are easily understandable. In the event of an emergency, it is imperative that communications are not lost. It is recommended that emergency call stations be strategically located throughout the facility using cellular back-up technology. If building occupants can communicate to describe their locations and what the existing conditions are in their areas, the first responders will be in a better position to help save lives. When an emergency occurs, we generally think of evacuating the property. There may be conditions where a shelter-in-place policy is advisable. If a shelter-in place plan is implemented, it is necessary that "shelter-in-place provisioning" has been planned for. A minimum list of such provisions would include potable drinking water, packaged foods, paper or plastic plates and utensils, first aid kits, sanitary facilities, flashlights and/or candles and batteries for flashlights and cell phones. It is further recommended that a list of occupants and their essential prescription medications be compiled. There is an increase in the implementation of Automated External Defibrillators, commonly referred to as AEDs. These battery operated portable devices can be used by anyone with a minimum of training to help save a life of someone suffering from cardiac arrest. The AED automatically analyzes the condition of the person apparently in need of assistance and either applies or does not apply the necessary shock to the heart. AEDs save lives when defibrillation is administered in time. Any supplier of these devices will be pleased to provide sufficient in-house training. Emergency provisions should be made to evacuate disabled persons. A common form of such an emergency provision is an evacuation assisting device in the form of an evacuation chair. Employment of an evacuation chair is not only for the handicapped but for people suffering a temporary disability due to the emergency condition, as well as expectant mothers. Evacuation chair staging stations should be set up at areas of known disabled persons as well as at stairwell locations. What are most necessary for all properties are well written and tested emergency plans, training of personnel in the administration of the emergency plan, early warning alarm and notification systems for fire, smoke, floods and air quality sensing, drills and simulated exercises to reinforce responsible preparedness by management and an evaluation system for all tested, written emergency procedures and the performed periodic drills on these procedures. Just as the Business Continuity Planning programs are essential to the survival of businesses, these implemented critical strategies are essential for the survival of your property's occupants. You may contact Safeguards International, Inc. for complete business continuity planning, risk and vulnerability analyses and the preparation of "customized" emergency plans necessary to assure the safety of lives and the minimization of risk in times of need. Allan Schwartz, CPP, CHS-III is president and CEO of Safeguards International, Inc., Yonkers, N.Y.